Description

Medical Associates is seeking a motivated individual for a Human Resources Assistant role, available either as an intern or a temporary hire to start as soon as possible for approximately up to 3 months. This role offers a chance to apply academic knowledge in a real-world business environment and gain practical HR experience. Whether as a student intern or temporary employee, you'll have flexible hours, hourly pay, and an opportunity to work closely with our HR team on various projects.

 Duties and Responsibilities:

• Provide excellent customer service to HR internal and external customers who visit in person, call on the phone, email or contact MA from the outside.  
• HR Assistant will become fluent in answering a variety of HR related questions efficiently and accurately and/or getting issues to the correct place within the HR Team so that they may be properly addressed. This involves learning many HR policies and processes and ensuring accuracy of work. HR Assistant will ask probing questions to fully understand each customer's needs and will be proactive and well organized with follow-up.
• Student Coordination. 
• Coordinate student experience requests including updating processes, working closely with educational institution contacts, and directly working with students to schedule experiences and complete all required documentation and onboarding.  This shall include medical students, students in PA and NP program, nursing students, etc.
• HR information systems work and payroll processing. 
• HR Assistant will need to acquire detailed knowledge of Medical Associate's HRIS system (UKG), payroll system (Kronos).
• Coordinate employee recognition programs, other HR related meetings & events and onboarding.
• Coordinate appointment calendars, book conference rooms, order food for meetings, coordinate travel arrangements and arrange other details that enable a professional and well-coordinated event.
• Plan, schedule, and organize employee engagement events such as lunch in the lot, holiday luncheons, food trucks, ice cream socials, and other events as identified.
• Coordinate and maintain MA staff professional licensure, certification, training documents and other important employment related documentation.
• Establish and carefully follow procedures/processes to ensure employees of MA have current professional certification, licensure, and training documentation required to legally and satisfactorily perform their roles. Ensure documentation is well organized, thorough and ready to be audited.
• Perform clerical and analytical tasks that require knowledge of multiple Human Resources Department practices and procedures. These may include but are not limited to: sorting information, processing/filing data or paperwork, maintaining multiple spreadsheets, verifying information and performing follow-up activities. This requires attention to detail and the ability to multi-task. Billing review and payment coordination are also part of the role.
• Support specific HR projects and initiatives as assigned.

Requirements:

• Pursuing a Bachelor’s degree in Human Resources (for interns) or related experience (for temporary hires).
• High level of professionalism and ability to manage confidential information.
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational abilities.
• Ability to work 15-30 hours per week, depending on availability.

Benefits:

• Hands-on experience across various HR functions.
• Mentoring, shadowing, and training opportunities with experienced HR professionals.
• Access to business meetings and networking events.
• Flexible scheduling with part-time or full-time hours.
• Paid internship or temporary employment with an hourly wage of $17.50 per hour

Physical Aspects:

Reaching - Extending hand(s) and arm(s) in any direction.

Lifting - Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.

Fingering - Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.

Grasping - Applying pressure to an object with the fingers and palm.

Talking - Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.

Hearing - Perceiving the nature of sound with or without correction. Ability to receive detailed information through oral communication and to make fine discriminations in sound, such as when making fine adjustments on machined parts.

Vision - 20 / 40 or better in the best eye with or without correction.

Repetitive Motions - Substantial movements (motions) of the wrists, hands and/or fingers.

Sedentary Work - Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environmental Conditions: None - The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Medical Associates Clinic & Health Plans is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, marital status, parental status, disability, veteran status, or other distinguishing characteristics of diversity and inclusion, or any other protected status. Please view Equal Employment Opportunity Posters provided by OFCCP here.